Admission to candidacy is a critically important process required of all students enrolled in graduate degree programs. The candidacy process serves as the official review by the Graduate College of the student’s plan of study. This official review allows the Graduate College to identify degree requirements and graduate regulations that may have been overlooked or misinterpreted. If left undetected and uncorrected for too long, these shortcomings can delay progress toward a graduate degree. The candidacy process also helps the Graduate College update the student’s Academic Advisement Report (AAR) form, which is used for the final degree or certificate audit conducted by the Registrar prior to graduation, and enables the university to fulfill its obligations to accrediting organizations. Because of the importance of the candidacy process, a student who has not been admitted to candidacy cannot participate in a final oral examination or apply for graduation.
Candidacy Requirements for a Doctoral Student
A doctoral student may be admitted to candidacy if the student is in regular status, has passed the comprehensive examination, has satisfied any language proficiency requirements and the doctoral residency requirement, and has completed a set of courses sufficient to satisfy at least one half (1/2) of the total credit requirement with individual course grades of C or better and a program GPA of at least 3.00 (computed for the set of courses).
Candidacy Requirements for a Master’s Student
A master’s student may be admitted to candidacy if the student is in regular status and has completed a set of courses sufficient to satisfy at least one half (1/2) of the total credit requirement with individual course grades of C or better and a GPA of at least 3.00 (computed for the set of courses).
Application for Admission to Candidacy
A student who is enrolled in a graduate degree program applies for admission to candidacy by submitting to the Graduate College an Application for Admission to Candidacy (AAC) form. The AAC is the result of academic planning done by the student and his or her advisor and lists the courses proposed by the student to fulfill the total credit requirement for a degree as defined in a particular annual edition of the Boise State University Graduate Catalog. Once the student submits the form, it is reviewed by Graduate Program Coordinator or designee. If approved, it is reviewed by the Graduate College. If the AAC is approved by the Graduate College, email notifications are sent to the graduate program and the student (using the student’s Boise State email address, according to Boise State policy #2280). If any deficiencies are found in the list of courses, the Graduate College notifies the student and the graduate program and helps find acceptable remedies. A change in an approved AAC form, such as in the case where a course is no longer available, can be requested by submitting a Request for Adjustment of Academic Requirements form.
Although the academic calendar specifies a submission deadline for the AAC form, the Graduate College recommends that students submit the form as soon as one half (1/2) of the total credit requirement for the degree is completed. If students wait until the deadline specified in the academic calendar and the Graduate College finds deficiencies, they may not be able to complete the necessary corrective actions before the anticipated graduation date. It is therefore in students’ best interests to carefully prepare the AAC form and submit it to the Graduate College in a timely manner.